Website privacy policy

This privacy policy sets out how Basingstoke Conservative Club uses and protects any information that you give the Basingstoke Conservative Club when you use this website.

Basingstoke Conservative Club is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Basingstoke Conservative Club may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 17/05/2018.

What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to club membership

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at basingstokeconservativeclub@gmail.com

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to;

Basingstoke Conservative Club
The Mount
Bounty Road
Basingstoke
RG21 3DD
.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

 

Members Privacy Notice

Please read this privacy notice carefully because it contains important information about  your rights in relation to information about you which we hold.

Who we are

Basingstoke Conservative Club, (the Club), collects, uses and is responsible for certain personal information about you. This means that we are responsible as ‘controller’ of that personal information for the purposes of General Data Protection Regulation which applies to us accordingly.

The personal information we collect and use

In the course of running the Club, we collect and retain personal information when you provide it to us.  This may include your name, address and other contact details, as on your membership application form.

How we use your personal information

We process information about you:

  • to administer your membership of the Club and your use of its facilities and to enable you to take part in its activities.
  • to comply with legal, regulatory and corporate governance obligations and good practice
  • to ensure business policies are adhered to (such as policies covering security and Internet use)
  • for operational reasons, such as recording transactions, training and quality control
  • for statistical analysis
  • to prevent unauthorised access and modifications to systems
  • to analyse purchasing preferences and improve services
  • to communicate with you

The legal bases for this processing are that: it is necessary to enable us to provide membership benefits, to comply with our legal obligations or to achieve legitimate purposes of the Club.

Who we share your personal information with

We may disclose and exchange information with the Association of Conservative Clubs and law enforcement agencies and regulatory bodies for the above reasons.

We will not share your personal information with anybody else.

Whether information has to be provided by you, and if so why

You must provide us with this information so that you can be a member of the Club.

How long your personal information will be kept

We will keep the information during your membership of the Club and for six years after it ends.

Your rights

Under the General Data Protection Regulation you have a number of important rights, free of charge. In summary, those include rights to:

  • fair processing of information and transparency over how we use your personal information
  • access to your personal information and other information which this Privacy Notice aims to give you
  • require us to correct any mistakes in your personal information which we hold
  • require the erasure of your personal information in certain situations
  • receive personal information which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to a third party in certain situations
  • object at any time to processing of your personal information for direct marketing
  • object in certain other situations to our continued processing of your personal information
  • otherwise restrict our processing of your personal information in certain circumstances.

For more information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please:

Get in touch with the The Secretary either by email at: enquiries@basingstokeconsocialclub@btconnect.com, or writing to Basingstoke Conservative Club, The Mount, Bounty Road, Basingstoke, Hants, RG21 3DD,  or phoning 02156 324211

  • Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and
  • let us know the information to which your request relates.

If you would like to unsubscribe from any newsletter you can also click on the ‘unsubscribe’ button at the bottom of the  newsletter. It may take up to 5 days for this to take place.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain

We hope that we will be able to resolve any query or concern you raise about our use of your information directly with you.

The General Data Protection Regulation also gives you right to lodge a complaint with the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone:  0303 123 1113.

Changes to this privacy notice

This privacy notice was published on May 24th 2018.

We may change this privacy notice from time to time. When we do we will inform you via Newsletter, email.

How to contact us

Please contact The Secretary, if you have any questions about this privacy notice or the information we hold about you by either sending an email to enquiries@basingstokeconsocialclub@btconnect.com, writing to Basingstoke Conservative Club, The Mount, Bounty Road, Basingstoke, Hants, RG21 3DD or phoning 01256 324211.

 

I confirm that, by paying my annual subscription, I have read this privacy notice and understand and agree with what it says.